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  • https://doi.org/10.1109/icicis65613.2025.11371063Copy DOI Icon

Face Recognition Based Attendance System Using Machine Learning and Euclidean Distance

  • Sep 9, 2025
  • Soham Garud +4 more
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Abstract

Traditional attendance management systems relied heavily on manual methods such as roll calls, sign-in sheets, or ID card swiping. These conventional approaches were prone to human errors, time-consuming processes, and the risk of proxy attendance, where one individual marks attendance on behalf of another. Additionally, biometric methods like fingerprint scanners, though more secure, faced hygiene concerns, especially during public health crises, and suffered from device wear and tear. This paper presents an intelligent and automated Face Recognition-Based Attendance System leveraging machine learning techniques and Euclidean distance matching for accurate identity verification. In this product the niche feature is QR code scanning. All the registered students will have their name called upon scanning the QR code, followed by their live face verification. Only after both IN and OUT verification the student attendance is recorded by the APP. The system is also developed using a combination of VB.NET, C\#, Python, and MySQL for back-end integration, with XAMPP used for local server handling and database connectivity. This allows the flexibility to deploy the project as either a web application or mobile application. This, in turn, makes the product economical. Hence, it can be deployed in any sector of society. The integration of multiple platforms along with the machine learning model has led to the accuracy of 92 %. As the model is trained, the accuracy is expected to achieve 100 %. With the existing system having specifications of Intel Core i3 processor, 8GB RAM, and Windows 10 OS, the time required for attendance is 1.42 sec approx. This system aims to eliminate proxy attendance, reduce manual work, and enhance reliability in academic and professional environments.

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