Namen: Z razpravo o pojmih instanciacija in agregacija v arhivski teoriji in praksi želimo analizirati ter opredeliti pomen pojmov »instanciacija« in »agregacija« v različnih kontekstih arhivskega strokovnega in znanstvenoraziskovalnega dela. Na tej osnovi bomo oba termina integrirali v doktrino sodobne arhivske teorije in prakse ter s tem skušali prispevati k razvoju in intenzivnejši implementaciji metod arhivskega strokovnega dela, ki so potrebne tako v procesih instanciacije kot tudi v procesih agregacije. Neposredno uporabnost uvajanja obeh pojmov zaznavamo pri teoretičnem in praktičnem vrednotenju ter urejanju arhivskega gradiva, pri oblikovanju in prevzemanju arhivskih paketov v arhive, kot tudi pri popisovanju in oblikovanju metapodatkovnih struktur in njihovega vpenjanja v eno- ali večdimenzionalno metapodatkovno tektoniko. Posredno uporabnost pa zaznavamo v segmentih poizvedovanja v arhivskih podatkovnih zbirkah in s tem povezanih postopkov oblikovanja in posredovanja paketov DIP uporabnikom. Metoda/pristop: Osnovno metodo raziskave predstavlja analiza primerov s tipično ali atipično ter eno- ali večvariantno instanciacijo arhivskega gradiva in s tem povezano linearno ali hierarhično izvedeno agregacijo arhivskih entitet. Definicije obeh nosilnih pojmov in njihove izpeljanke bomo preizkusili skozi analize spletnih virov in analizo zapisov v podatkovni bazi SJAS ter v drugih nacionalnih arhivskih podatkovnih bazah. Rezultate raziskave bomo predstavili s pomočjo opisne metode. Primere arhivskega gradiva za preizkušanje ustreznosti rešitev pa bomo analizirali še s historično metodo, ob tem bomo implementirali tudi izkustveno metodo. Za oblikovanje uvodnega in zaključnega poglavja bomo uporabili metodo povzemanja vsebin skupaj z opisno metodo. Rezultati: Spoznanja, ki jih bomo pridobili na podlagi raziskave, bodo abstrahirana v tolikšni meri, da jih bo mogoče neposredno implementirati v različne metode arhivskega strokovnega dela. Hkrati bodo te terminološke, metodološke in teoretične rešitve neposredno uporabne za nadgradnje ali izboljšave obstoječih metod arhivskega strokovnega dela v segmentih prepoznavanja celovitosti arhivskega gradiva, njegovega vrednotenja in umeščanja v obstoječe in nove hierarhične strukture arhivskega gradiva. Posredne rezultate pričakujemo tudi v jasno izraženih zahtevah po izboljšavah in morebitnih nadgradnjah rešitev na področju digitalizacije obstoječih in prihodnjih arhivskih strokovnih postopkov. Sklepi/ugotovitve: Spoznanja v zvezi s teorijo, postopki in terminologijo s področij instanciacije in agregacije arhivskih entitet bodo zagotavljala boljše razumevanje in s tem obravnavanje vsebin obeh pojmov, vključno z implementacijo postopkov in teoretičnimi razmisleki v ozadju.

Archival records are part of the written cultural heritage and represent a crucial source of information for scientific research of the past, essential for preserving the collective memory of society and the community. They are also a key element in maintaining legal certainty and protecting citizens' legal rights. Archival records are used for various purposes—administrative, scholarly, and in the realization of civil and human rights. Researchers often rely on this often fragmented data as primary evidence in efforts to shed light on past events in the area of today’s Una-Sana Canton. At the same time, as a permanent record of legal and administrative processes, archival records serve as a basis for verifying legal rights and ensuring justice and transparency in social processes. This paper examines the Kreisbehörde Bihać (District Authority of Bihać) fonds as a significant potential resource for researchers. A brief history of the fonds is presented, along with a discussion of its importance as an invaluable historical source for studying and understanding historical processes, events, and phenomena in the region. The paper also addresses judicial records from the area of the Canton housed in the Una-Sana Canton Archives, as well as other important materials used for proving property, labor, and other rights of citizens. It analyzes the role of archival records as instruments of legal protection, considers the legal framework regulating archival preservation and access, and explores the challenges that archival institutions face in this process. The need for improving legal regulations to ensure more effective protection of citizens' rights through the preservation and accessibility of archival records is also emphasized.

Digitisation of the paper finding aids is the main key to enhance access to archival holdings. The present paper questions if this process should preserve the entity “finding aid” and its content grouped as in the legacy instantiation or, in fact, it needs to bear a full transformation, that is privileging the discrete descriptions. The author's position is that the modern systems need to only have descriptions, no matter their “archival” form of grouping, and let the user arrange the “records” based on their needs. In this process, the need of legacy finding aids is almost completely missing.

Z namenom priprave in izvedbe projekta Evropske prestolnice kulture 2025, Nova Gorica - Gorizia, je bil ustanovljen Javni zavod GO! 2025 – Evropska prestolnica kulture, Nova Gorica. Kot javnopravna oseba je zavod v skladu z veljavno arhivsko zakonodajo dolžan izročiti arhivsko gradivo pristojni arhivski ustanovi. Pokrajinski arhiv v Novi Gorici je zato v sodelovanju z Arhivom Republike Slovenije in ob podpori članov pobude EC eArchiving Initiative izvedel pregled poslovanja in varstva dokumentarnega ter arhivskega gradiva, ki nastaja pri delovanju zavoda, in sicer po metodi, ki ji angleščini rečejo Archiving by Design Scan. Pregled je potekal v obliki koordinacijskih sestankov in krajših intervjujev, na podlagi katerih je arhiv pridobil vse potrebne informacije za pripravo prve različice pisnih strokovnih navodil in dodatnih strokovno-tehničnih navodil.

V prispevku je predstavljeno objavljeno arhivsko gradivo o zunanji politiki Kraljevine Jugoslavije v času regenstva kneza Pavla, zbrano v zbirki "Yugoslavia, Political diaries 19181965". Na začetku prispevka je kot uvod v temo podana kratka predstavitev jugoslovanske zunanje politike, nakar sledi predstavitev samega gradiva, zbirke ter njegova dostopnost in relevantnost pri raziskovanju omenjene tematike.

The Regulation of the Government of the Republic of Serbia on recordkeeping of state administration bodies, which applies to other holders of public administration bodies from 2023, adapted recordkeeping to the needs of e-administration. The designed ePisarnica (Serbian erecords centre) as a unique software solution for recordkeeping and managing centralized registry of records, and a unique system for managing documents as a separate software solution, caused a number of changes in the way of managing registries on files in regard to the so far way of recordkeeping. The catalog of procedures is a new element in office business, it is a record of all administrative and non-administrative procedures of administration bodies and entities exercising public powers. The catalog also contains a codebook of records categories with retention periods. The paper will show the development and innovations in recordkeeping and the role of the catalog of proceedings in the central record of cases with special reference to the catalog of proceedings of provincial bodies.

The paper talks about documents from the period of Ottoman rule in Bosnia and Herzegovina (1463-1878) that are kept by the Archives of Bosnia and Herzegovina. Is presented general information about this archival material, as well as its digitization and usage. The author selected a few older and interesting documents from the 16th, 17th and 18th centuries for presentation to the public.

All custodians and creators have a legal obligation to organize and arrange public records/archival material. This obligation for “arrangement” of records refers to the records created by the work of the creator of public records, as well as to the records created by the work of another creator that is in his possession on any legal basis. The work of organizing and arranging public records consists of four phases: classification and selection records into fonds, arrangement of records within one fonds, selection and disposal of records and creating basic description about records. The author will present the third phase of records arrangement, selection and disposal of records, and the most common mistakes that occur in the realization of that process. Retention periods of records are determined in accordance with regulations. For records that are not stored permanently and that do not have archival value, the disposal dates are determined depending on the business needs of the creator and in accordance with special regulations, taking into account the time in which the records needed for business was created. The author will present the experiences of the Archives of the Republic of Srpska with different creators of records and look back on their approach to selecting and disposal of records. Also, the challenges when selecting records from some non-specific creators, as well as the conditions in which those records are found, will be shown.

Scenarij za film »Na svoji zemlji« iz leta 1947 je dragocen del slovenske kulturne dediščine. Natipkan je na papirju z razmeroma dobrimi mehanskimi lastnostmi, ki je bil v hrbtu na dveh mestih spet s kovinsko sponko. Zaradi nekakovostne izvorne vezave, uporabljenih materialov in pogoste uporabe je bil scenarij v slabem stanju. Nadaljnja uporaba bi povzročila dodatne poškodbe, ki bi ogrozile zapis vsebine. Namen članka je predstaviti nujnost simbioze naravoslovnih analiz in konservatorsko restavratorskih postopkov. Cilj raziskave je bil izdelati načrt konservatorsko-restavratorskega posega na osnovi nedestruktivnih in mikrodestruktivnih analiz ter konservatorsko-restavratorskih izkušenj. V raziskavi smo opredelili kemijske, fizikalne in optične lastnosti papirja ter ogroženost predmeta kulturne dediščine. V skladu z rezultatom naravoslovnih preiskav smo v simbiozi s konservatorsko-restavratorskimi izkušnjami izvedli konservatorsko-restavratorski poseg, ki je temeljil na minimalnih posegih v gradivo.

Transcribathon Zagreb 2022 was held at the Faculty of Humanities and Social Sciences in Zagreb from November 7-11, 2022. It was organized as a part of the Enrich Europeana + project. During that period a certain number of students worked on a few selected archival fonds and collections. Their task was transcribing the uploaded documents on Europeana and the Transcribathon platform. The event had a competitive tone because the best students in three categories received awards. The Archives organized a conference “Cultural Heritage and AI” on the first two days of the Transcribathon Zagreb event. This paper will focus on preparations for the Transcribathon Zagreb 2022 event and the results. It will also have a part in which we will explain the idea for the conference, who and why the lecturers were, and its overall outcome.